A time clock is a time recorder used to measure that amount of time in hours worked by employees. In the past, most companies used the mechanical time clock in measuring the time of the employees, however, with the changes in technology, companies nowadays use online time clock. Most organizations have set people to monitor and place the time clock, these include professionals such as payroll manager, human resource managers, small business owners, as well as staffing agencies.
Time clocks are vital in the operations of most business due to the following reasons. One of the main reasons of using a time clock is that it promotes fairness among employees. By using the machine, employees will know the time sent at work, thereby enabling the company to pay them according to the time spent working. One of the best ways of promoting equity in a company is by using the time clock since it will ensure that every employee get paid based on their performance and that nobody has special advantages.
Moreover, the machine promotes honesty. When an employee reports to work late, the time clock will record the exact time of their arrival, thereby leaving no chance for the employees to lie about their reporting time.
The time clocks are also vital since they are a nice tool for telling whether the employees are working or not. By checking the time card, you will know if the employees have reported to work. On the other hand, other machines can record the employees; location as well as the position of their job.
In addition, the time clock lowers the administrative costs of a company. A business can save on costs since instead of using papers to write the names of the employees as well as their working hours, the data is stored in a system.
One of the errors that companies encounter is payroll errors, where the salaries of the employees are either higher or lower than the actual amount, such errors can be eliminated through the use of time clocks.
The labor guidelines of some states requires employers to keep records of the employees’ wages, hours and other items, therefore by using the time clock a company will be in compliant with the law.
Companies can choose from the following types of time clocks these include time clock machines, time clock applications, time clock software, and online time clocks.
As the name suggest online time clocks work on online platforms, hence require internet connections. Companies prefer the online time clock since they can access the employees’ time records from any device that has access to internet. The other benefit if using an online time cock is that a company can store large volumes of employees record since the data is stored on an online database.